Robert E. Fitch High School Athletic Hall of Fame By-Laws
I. Organization and Purpose
A. The organization shall be known as Robert E. Fitch High School Athletic Hall of Fame.
B. The purpose of the organization is to bring proper recognition to noteworthy athletics, coaches and others for their accomplishments and contributions to the Robert E. Fitch High School athletic programs.
C. The Robert E. Fitch High School Hall of Fame shall conduct an induction ceremony to present awards to those duly elected to the Athletic Hall of Fame.
D. To honor each inductee, the Robert E. Fitch High School Athletic Hall of Fame shall present a permanent plaque that shall be displayed in a prominent location in the Robert E. Fitch High School.
II. Officers and Board of Directors
A. Eligibility – to be an eligible Officer, Director or Committee Member of the Robert E. Fitch High School Athletic Hall of Fame the individual shall be one of the following:
1. A Robert E. Fitch High School alumnus
2. A resident of the Town of Groton
3. Past or present administrator, faculty or staff member of Robert E. Fitch High School
B. The Robert E. Fitch High School Athletic Hall of Fame Committee shall consist of a facilitator, four elected officers and a committee of not more than 16 members nor less than 10 members. An individual may be an officer or facilitator as well as a committee member. In addition, there may be one honorary member of the committee. An honorary member shall be entitled to attend all meetings of the committee and to participate in discussions, except that the honorary member shall be a non-voting participant and will not be counted in the determination of a quorum.
C. The school’s Athletic Director shall act as the facilitator of the Robert E. Fitch High School Athletic Hall of Fame.
D. The officers shall be:
1. Chairperson: The chairperson shall preside at all meetings. The chairperson shall have the right to establish any committee as necessary to fulfill the aims of the organization.
2. Vice-chairperson: The vice-chairperson shall preside at the meetings in the absence of the chairperson, and shall have the right to carry out the duties of the chairperson in his/her absence.
3. Secretary: The secretary shall keep a record of the minutes of the meetings, and shall carry out any necessary correspondence. He/she must also maintain the attendance records of the committee.
4. Treasurer: The treasurer shall open a bank account in the name of the organization. The checks shall require the signatures of two of the four offices. The treasurer shall provide the chairperson and the committee with a financial statement at each meeting.
E. The officers shall be elected annually for a two-year term. However, in the inaugural year, the office of vice-chairperson and secretary will be three-year terms. The chairperson and treasurer will be a two-year term. All future elections will be for a two-year term. All elections shall be held in January of any given calendar year.
F. Committee members shall be elected for a two-year term. All elections shall be held in January of any given year.
III. Eligibility and Criteria
A. Candidates must have participated in the Robert E. Fitch High School Athletic program in a CIAC sanctioned sport. Any clubs for females that were sanctioned by Robert E. Fitch High School shall also be considered until such time as female sports became governed by CIAC.
B. Candidates must be persons of integrity and fine character.
C. Alumnus cannot be considered until seven (7) years after his or her high school class graduates.
D. The nomination process is also open to coaches, staff members or others who have made significant contributions to the athletics at Robert E. Fitch High School. In order for coaches, staff members, or others, to be considered the person must have been retired from Robert E. Fitch High School for a period of 5 years. Up to a maximum of (2) coaches, staff members or others may be elected in any given year.
E. Individual teams that have achieved and performed at the highest level of competition will also be considered to be eligible for a nomination to the Robert E. Fitch High School Athletic Hall of Fame. Each team will be treated as a single award winner.
F. Any person serving on the Robert E. Fitch High School Athletic Hall of Fame Committee shall be ineligible for induction while associated with said High School Athletic Hall of Fame. However, notwithstanding this language an honorary member of the Committee shall be eligible for induction while associated with said High School Athletic Hall of Fame.
IV. Procedure for Election to the Hall of Fame
A. Candidate Screening Committee
1. The chairperson shall appoint a Screening Committee, of only Officers, Board of Directors or Committee Members of the Robert E. Fitch High School Athletic Hall of Fame Committee, that of no less than three (3) members, and no more than five (5) members, with a chairperson.
2. The Screening Committee shall seek nomination applications by the general committee and by the general public. All applications are to remain confidential to be shared among the members of the committee only.
3. The Screening Committee shall undertake whatever research is necessary to evaluate the candidates.
4. At a designated meeting of the committee, the Screening Committee may submit a list of no more than eight (8) recommended candidates in the individual voting as well as up to two (2) recommended candidates from Paragraph III D. In addition, an individual team pursuant to Paragraph III E may be nominated. However, in the first four years the committee will submit a list of 16 recommended individual candidates. In addition, all athletes currently on the Robert E. Fitch High School Wall of Fame will be grandfathered into the Robert E. Fitch High School Athletic Hall of Fame. The President will notify any nominators if their nominee was not selected.
5. Holdover candidates from year to year shall be judged on their merits on a case-by-case basis. The Screening Committee shall have the prerogative to resubmit holdover candidates. A holdover candidate’s application shall expire and no longer be considered for induction after 10 years.
6. Notwithstanding the above language of Paragraph IV., in the absence of a screening committee the committee as a whole shall act as a nominating committee.
B. Number of Inductees:
1. In the first four years a maximum of 16 individuals can be inducted. This will consist of a maximum of two (2) individuals from each decade starting with the 1930’s and through and including any decade in which the candidate meets the eligibility and criteria of these Bylaws.
2. After the fourth year is completed, the maximum amount of individual inductees will be eight (8) as well as up to two (2) recommended candidates from Paragraph III D and an individual team from Paragraph III E.
3. Any of the inductees each year may be posthumous and will be left to the discretion of the Committee.
C. Voting for Induction by the Committee for Individuals
1. Voting for inductions shall take place at a designated meeting.
2. For the first four years, voting shall be conducted according to the following point system: 10 points for the first choice, 9 points for the second choice, 8 points for the third choice, 7 points for the fourth choice, 6 points for the fifth choice, 5 points for the sixth choice, 4 points for the seventh choice, 3 points for the eighth choice, 2 points for the ninth choice, and 1 point for the tenth choice. The candidates with the highest point totals for their respective decade, all of whom must have been named on at least half (50%) of the ballots, shall be inducted into the Hall of Fame.
3. If a tie exists for any respective decade, both candidates shall be inducted.
4. The ballot of each voter must contain ten different names in order to be counted.
5. For elections in all following years, voting shall be conducted according to the following point system: 8 points for the first choice, 7 points for the second choice, 6 points for the third choice, 5 points for the fourth choice, 4 points for the fifth choice, 3 points for the sixth choice, 2 points for the seventh choice and 1 point for the eighth choice.
6. If a tie exists for the eighth spot, both candidates shall be inducted.
7. The ballot of each voter must contain eight (8) separate names in order to be counted.
D. Nomination Schedule
1. Nominations must be received by the date specified below to be considered for the current induction.
September Hall of Fame Committee meeting
October – February Nominations accepted
March Committee meets to review and vote on inductees
April Contact and send informational packets to inductees
May – June Inductees packets returned
July Begin banquet sales, press release on inductees/banquet details
August – October Ticket sales and final banquet details
However, notwithstanding the above schedule in the first four years the nominations may be accepted until the end of May and the vote on inductees shall be in June.
A. To be eligible to vote, a member of the Hall of Fame Committee must attend four (4) General Committee Meetings in a twelve (12) month period, starting with the May meeting going through April, with April as the voting meeting. Attendance record of committee members shall be provided by the Secretary to the members prior to the April elections.
B. The chairperson of each subcommittee (Screening, Dinner, Fundraising and Journal) will receive a credit of three (3) meetings.
C. Any member in attendance at any Hall of Fame sponsored event and/or the Annual Dinner will receive one (1) credit for each event attended.
VI. Governing Procedure:
A. The Robert E. Fitch High School Athletic Hall of Fame shall be governed by Robert’s Rules of Order.
VII. By-Laws Revision:
A. Amendments to the By-Laws may be presented at any meeting of the Robert E. Fitch High School Athletic Hall of Fame Committee.
B. Proposed changes, in writing, shall be submitted to the secretary. The secretary shall be responsible for forwarding the proposed changes to each committee member. Every member of the committee shall have received a copy of the proposed changes before business is conducted at the meeting at which the changes are presented.
C. Amendments shall be voted on, after committee discussion of the issue, at the meeting at which the changes are presented. Two-thirds of the members present must vote affirmatively for the amendment to be approved.
Approved 2/10/14Amended 3/7/16